Student Union Guide

What is a university student union and how does it work?

You usually join your university’s student union automatically when you enrol. The union is the recognised body that speaks for students. It is independent of the university’s management, and most unions are charities.

A block grant from the university funds the core operations. Commercial services top up this budget. When you buy a pint in the union bar or a hoodie from the campus shop, the profit goes back into funding student activities.

The union provides a physical building and a democratic organisation. The building usually houses nightclubs, cafes, advice centres, and society meeting rooms. The organisation employs student staff and a team of full-time professionals who manage the day-to-day operations.

The union operates under the control of a Trustee Board. This board includes elected student officers, student trustees, and external experts from the local community. The trustees ensure the union remains financially stable and complies with charity law.

Many unions hold an annual members’ meeting, where you can turn up and submit policy motions. By law the union has to publish its finances at least once a year.

Opting out under the Education Act 1994 means you cannot vote in union elections or hold a representative office. You still retain access to the physical building, the advice centre, and university-wide facilities. Most students remain members because the practical benefits outweigh any ideological objections.

Joining societies and sports clubs through your student union

Student unions host hundreds of societies covering academic subjects, cultural backgrounds, and niche hobbies. You will find everything from the Law Society to the baking club. Joining these groups helps you build a social network outside of your immediate course and accommodation.

Sports clubs usually sit under a separate branch called the Athletic Union or Sports Union. These clubs compete in the British Universities and Colleges Sport leagues against other institutions.

Membership fees vary wildly depending on the activity. A casual board game society might charge £3 for the entire year to cover snacks. A competitive snow sports club could charge £50 or more just for the basic membership, plus extra for trips and equipment. The Athletic Union charges higher fees because sports require extensive injury and liability insurance. When you pay your £40 rugby club fee, a large portion covers your league registration and your insurance policy for away games.

Always attend the free taster sessions before paying. Most unions run trial programmes during the first few weeks of the autumn term. These sessions let you test the waters without financial commitment.

Your union membership gives you the right to run for a society committee position. Roles like President, Treasurer, and Social Secretary look excellent on your CV. Employers value the practical experience of managing a budget, organising events, and resolving conflicts.

Accessing welfare and academic support from your student union

University life brings unexpected challenges. Your student union runs an independent advice centre to help you handle academic, financial, and housing problems.

If the university accuses you of plagiarism or academic misconduct, the union advice centre can help with your case. An advisor can read your draft statements and explain the disciplinary procedures, and may be able to come to the panel hearing with you. Never attend an academic misconduct panel without speaking to your union advisor first.

You also get help with academic appeals. If you fail a module due to a sudden illness and miss the deadline to report it, that can be grounds for an appeal. Universities set their own appeal deadlines and they are short (Imperial gives 15 working days from the results date), though a late appeal can be accepted with a good reason. Union advisors will tell you what medical evidence you need. They prevent you from making minor administrative errors that lead to automatic rejection.

Housing issues form a massive part of the advice centre workload. If your landlord refuses to return your deposit or ignores a severe damp problem, take your tenancy agreement to the union. The advisors can check your contract and help you write to your landlord.

The advice centre can also help you apply for hardship funds, which are usually run by the university’s student services, though some unions have their own. If your student loan drops late or you run out of money, ask about short-term loans and non-repayable grants. Expect to show your bank statements and a basic budget.

Getting student union discounts and the TOTUM card explained

Your student status gives you access to hundreds of discounts across the UK. The TOTUM card is the official student discount card endorsed by the National Union of Students.

You can get a digital-only TOTUM Student membership for free. This gives you access to a curated list of online discounts through their app.

For in-store discounts, official proof of age, and international deals, you need the paid TOTUM+ membership. This costs £14.99 for one year or £29.99 for three years. The paid tier includes a physical card with a PASS-accredited proof of age ID, meaning you can leave your passport at home on nights out. It also includes a free International Student Identity Card. Works in over 90 countries.

The paid membership also includes a prepaid debit card that earns you cashback at major supermarkets. If you load £50 onto the card and spend it at Sainsbury’s or Asda, you earn a percentage back into your account. Use the card for your weekly food shop and the cashback offsets some of the £14.99 membership fee.

You should download free discount apps alongside your TOTUM card. UNiDAYS and Student Beans are the two big ones. You verify your student status with your university email or login, or a student ID card.

Always check all three platforms before making a large purchase. Your student union also negotiates local discounts. Independent cafes, barbers, and vintage clothing shops near the campus often offer a discount when you flash your standard university ID card. You do not always need a paid discount app to save money in your university town.

How to vote in student union elections and run for roles

Student unions operate as democratic organisations. Every spring, usually in February or March, the union holds elections to choose the next team of student leaders.

The most important positions are the Sabbatical Officers. These are full-time, paid roles. Students either take a year out of their studies or run during their final year to do the job after graduation. Salaries run from roughly £24,000 to £34,000 depending on the university location and budget.

Sabbatical roles usually include a Union President, an Education Officer, a Welfare Officer, and an Activities Officer. These officers sit on the highest university committees, including the Board of Governors. They hold the university management accountable and campaign for policy changes, such as longer library opening hours or cheaper campus food.

You can also run for part-time voluntary roles. These include Liberation Officers representing specific student demographics and Faculty Representatives representing academic departments. These roles require a few hours of work each week and fit around your lecture schedule.

The union enforces strict rules during the election period. Candidates receive a fixed budget to print flyers and paint banners. The returning officer can penalise or disqualify a candidate who exceeds this budget or harasses students for votes.

Voting usually takes place online via the union website. Many unions use the Single Transferable Vote system. You rank the candidates in order of preference. If your first choice gets eliminated, your vote transfers to your second choice. Always rank every candidate you find acceptable.

You also have the option to vote for Re-Open Nominations. If this option wins, the union must scrap the results and run the election again. Vote for this if you believe none of the candidates are fit for the role.

How the National Union of Students connects to your local SU

The National Union of Students acts as a confederation representing around 400 affiliated student unions across the UK. While your local union handles campus issues, the national body lobbies the government on higher education policy.

Your local union pays an affiliation fee to the national organisation. Officer training and bulk buying for union bars and shops come through NUS Charity, a sister body that unions can also join.

The national union runs major political campaigns. They lobby for higher maintenance loans, the abolition of tuition fees, and better protections for student renters. When the government proposes changes to the student loan repayment threshold, the national union organises petitions and protests to oppose measures that hurt graduates.

Your union appoints NUS Reps to represent its students. NUS UK is led by seven full-time officers, including a president for each of England, Scotland, Wales and Northern Ireland, elected for two-year terms. If you care about education policy, ask your union about becoming an NUS Rep. It gives you a direct say in the student movement and provides excellent political experience.

Some local unions choose to disaffiliate from the national body. They argue the affiliation fee costs too much or that the national leadership does not represent their specific views. If your union is disaffiliated, it has no NUS Reps, but you still benefit from the broader lobbying work done in Westminster. Use our student loan calculator to see how national policies affect your future repayments.